3. Certification

3. Certification

Certification is the process of submitting your certified payroll report. To certify, all payroll records must be free of notices. The payroll certification is a two-step process.

Certification Step 1

In the first step, the user needs to: 

• Select a Project from the drop-down list.
• Choose if the Week is performing or not. By default, this is set to Work activity to be reported for this week. 
• The Week-End Date – Payroll records were just entered for.
• Payroll number – After the initial certification, LCPtracker will give you the previously payroll number certified in green color text.
• Name Of Person Certifying the payroll along with their Title. 

Be sure that you choose the same Project that you just entered payroll records for under the 1. Payroll Records tab. As mentioned previously, be sure that if you are assigned to more than one Project, that you are entering payroll for the correct Project. As of this publication, if the Project Name or the Week End Date are incorrect, you will need to delete it and begin again using the correct Project and/or Week End Date. Clicking Next will take you to step two of the certification steps.

Certification Step 2

Step two of the wizard will be the Statement of Compliance (SOC). Depending on the Administrator you are working under, the Settings will determine what the SOC will look like. It is highly suggested that you read the SOC before entering your eSignature Password and submitting. 

Under number four (4) of the SOC, you may be required to check one of the other boxes (a) and (b), while some may have both already checked.

At the end of the SOC, there is a box to check ONLY IF the payroll you are submitting is the final one. If this is not your final submission, do not check the box.

If you are unable to proceed to the Statement of Compliance (SOC) due to un-resolved Notices or required eDocuments, read the note(s) carefully. To resolve any issues with payroll, go to the Notices tab (review 2. Notices) and if you have required eDocuments that have not been submitted or have expired, then you will need to upload the pertaining eDocuments (review eDocuments).

Please note that next to Project, listed in green-colored text, we will give you the last Week-End Date and CPR number used on your previously submitted certified payroll report. This should help with your payroll numbering.

Non-Performing Week

If no work was performed during the week, you can skip tabs “1. Payroll Records” and “2. Notices,” and go straight to tab “3. Certifications.” Be sure you are choosing the correct Project to submit for, especially for those that are assigned to more than one Project. 

If you have only one week of non-performance, select the “No work activity to be reported for this week” option and proceed.

For multiple weeks of non-performance, select “No work activity to be reported for multiple consecutive weeks” option. You now have two calendar fields.

It is extremely important that you enter the dates correctly. The left side should be the Week End Date of the first week not on the Project and the right side will be the Last Week not on the Project. Please note both fields should be on the same day of the week.

Editing Certifications

To edit a payroll that has already been certified go to Projects>Certified Payrolls.

Payroll Records can be added to the certification, deleted from the certification or existing records can be edited.

You may also update the Payroll Number or change the Final Yes to No, or vice-versa, if necessary.

You cannot, however, delete the entire week completely from the system. Only Administrators in charge can do this. Click on the Show Info for that contact information. Typically, they will only delete if the incorrect Week End Date or if you submitted under the incorrect Project, (see 1. Payroll Records).

Select Projects>Certified Payrolls and choose the Project from the drop-down menu. The screen will then refresh. Click Edit next to the week you wish to edit. The more CPR’s you have submitted, the more page numbers you will have. If a payroll was “Rejected” or “Permit Edit,” you will also see that here.

If you are locked out and unable to edit due to permitted days to edit exceeded, you need to locate the contact for the Project. You can do this on the Projects tab. Find the Project you wish to edit and click on the Show Info button. This will provide you with their Name, Email, and Phone Number.

Note: LCPtracker cannot give permission to edit payrolls; this is a function of the Administrator in charge.